Title
RESOLUTION NO. 26R-02-43: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, WAIVING COMPETITIVE BIDDING REQUIREMENTS TO AUTHORIZE THE CITY TO PIGGYBACK THE FLORIDA SHERIFFS ASSOCIATION (FSA) LIGHT VEHICLE CONTRACT FOR THE PURCHASE AND OUTFITTING OF POLICE VEHICLES, AND TO AUTHORIZE EXPENDITURES IN AN AMOUNT NOT TO EXCEED $1,250,000.00, FROM VARIOUS VENDORS SUBJECT TO BUDGET AVAILABILITY AND CITY PROCUREMENT REQUIREMENTS; AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO ENTER INTO THE APPROPRIATE PIGGYBACK AGREEMENT; FURTHER AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER KENNIE HOBBS, JR.).
Body
Request Action:
Approve a resolution authorizing the City of Lauderhill to piggyback the Florida Sheriffs Association (FSA) Light Vehicle Contract for the purchase and outfitting of police vehicles, and to authorize expenditures in an amount not to exceed $1,250,000.00, subject to budget availability and City procurement requirements.
Need Summary Explanation/ Background:
The Lauderhill Police Department requires the replacement and outfitting of police vehicles to maintain operational readiness, officer safety, and fleet reliability. Piggybacking on an existing competitively procured cooperative contract allows the City to acquire vehicles and associated equipment efficiently, while ensuring compliance with procurement regulations and cost controls.
The Florida Sheriffs Association (FSA) competitively solicited and awarded the Light Vehicle Contract (FSA 25VEL-33) for the purchase of law enforcement vehicles and related equipment. This contract permits cooperative purchasing by municipalities and other governmental entities.
The City of Lauderhill proposes to utilize this contract to purchase Ford Police Interceptor Utility vehicles, including required law-enforcement-specific equipment and upfitting. A current quote prepared for the City reflects an estimated vehicle purchase cost of approximately $841,808.00 for sixteen (16) vehicles, exclusive of additional outfitting and ancillary equipment costs.
Approval of this agenda item will establish a not-to-exceed amount of $1,250,000.00, which includes vehicle purchases, upfitting, equipment installation, tags, titles, and related incidentals. Actual expenditures will be based on final quantities and approved configurations and will not exceed the authorized cap.
Utilizing the FSA contract eliminates the need for a separate solicitation, shortens procurement timelines, and ensures pricing established through a competitive process.
Cost Summary/ Fiscal Impact:
Total expenditures under this authorization shall not exceed $1,250,000.00 for the purchase and outfitting of police vehicles. Funding will be allocated from account code(s): 30519311-506512.
RECOMMENDATION/ACTION
Approve a resolution authorizing the City of Lauderhill to piggyback the Florida Sheriffs Association (FSA) Light Vehicle Contract for the purchase and outfitting of police vehicles, and to authorize expenditures in an amount not to exceed $1,250,000.00, subject to budget availability.
Attachments:
1. Agenda Request Memo
2. Resolution
3. Florida Sheriffs Association Light Vehicle Contract (FSA 25VEL-33)
4. Vehicle Quote - Duval Ford (City of Lauderhill)
Budget Code Number(s): __________________________________
Procurement Information: [check all that apply]
[ ] RFP/Bid [ ] Emergency Purchase [ ] SBE
[ ] Proposal/Quote [ ] State Grant Funds [ ] Local Preference
[ ] Piggyback Contract [ ] Federal Grant Funds
[ ] Sole Source [ ] Matching Required