Title
RESOLUTION NO. 25R-05-93: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, AUTHORIZING SPECIFIC REQUESTS, INCLUDING THE PUBLIC CLOSURE OF THE LAUDERHILL SPORTS PARK, FROM THE VOICE OF THE CARIBBEAN, THE ORGANIZER OF THE CELEBRITY SOCCER MATCH AND FUN DAY TO BE HELD AT ON MONDAY, MAY 26, 2025 FROM NOON TO 9 PM; AUTHORIZING THE ,WAIVER OF VARIOUS FEES UP TO $7,550; AND PROVIDING FOR AN EFFECTIVE DATE. (REQUESTED BY COMMISSIONER RICHARD CAMPBELL).
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Request Action:
The Parks Department requests the Commission approve the temporary closure of the Lauderhill Sports Park as it received a Special Events Application from the Voice of the Caribbean requesting the exclusive use of the Park on Monday, May 26th, 2025
Need Summary Explanation/ Background:
The City of Lauderhill has received a Special Events Application from the Voice of the Caribbean group for a Celebrity Soccer Match and Fun Day scheduled to take place on Monday, May 26th from 12 noon to 9pm at the Lauderhill Sports Park. The event will be advertised to the public, with an anticipated attendance of 1,500 guests and an admission fee of $30 per person.
Planned activities include a celebrity soccer match, a hot dog eating contest, and a domino competition, offering a day of entertainment for attendees of all ages. The event will be promoted through radio advertising, printed flyers, and onsite banners to attract regional participation.
As part of the event logistics, the organizer is requesting the temporary closure of Lauderhill Sports Park to the general public for the duration of the event. Additional requests include permission for food vendors, the sale of alcohol, and the use of the City’s show mobile.
Commission approval is specifically sought for the temporary closure of the park, while all other aspects of the event, including vendor participation and alcohol sales, remain subject to the standard departmental review and approval process. Required insurance and rental fees must be collected 14 days prior to the event or the event will be cancelled. Cost includes a $1000 refundable clean up deposit so long as the organizer/applicant handles all cleanup for the event.
Cost Summary/ Fiscal Impact:
All associated costs for the event-including park rental fees, City staff labor costs, show mobile rental, required permit fees, and the security deposit-will be itemized and provided to the event organizer. These costs will be the responsibility of the renter and are consistent with the City’s established fee schedule and event policies. Approximate cost for rental is $7,550.00 Cost also includes $1,000 refundable clean up deposit so long as the organizer/applicant handles all cleanup for the event. In addition, Commission Campbell will contribute $3,000 to offset fees. If fee waiver is not approved by the Commission, all outstanding fees must be paid at-least 14 days before the day of the event or it will be canceled.
Attachments:
1. Special Events Permit Application
2. Memorandum
3. Flyer
4. Resolution
Budget Code Number(s): __________________________________
Procurement Information: [check all that apply]
[ ] RFP/Bid [ ] Emergency Purchase [ ] SBE
[ ] Proposal/Quote [ ] State Grant Funds [ ] Local Preference
[ ] Piggyback Contract [ ] Federal Grant Funds
[ ] Sole Source [ ] Matching Required